Arts on Tour is seeking a motivated and passionate Marketing & Administration Manager to join our small office in Redfern and support our general operations, strategic initiatives and annual program. This part-time role (3 days/per week) is integral to everything we do. 

THE ORGANISATION

Our vision is for every community to have a creative pulse, made stronger by the arts experiences we bring.

AOT is a small organisation with a big reach. As the largest touring service organisation in Australia and the peak body for touring in NSW, we play a pivotal role in the touring sector and the performing arts sector more broadly.

Our overarching purpose is to sustainably bring culturally distinctive and resonant arts experiences to regional towns across the country. Funded by Create NSW, we are widely recognised as leading on best practice in touring. Every year we work with a network of around 100 regional presenters across Australia and engage with over 100 artists, companies and producers to develop and deliver an extensive touring program that reaches over 150,000 regional audience members. Arts on Tour has committed to being carbon neutral by 2024 and in 2023 is piloting a carbon neutral touring service that will be rolled out next year.

We also deliver an annual program of initiatives and events that build the touring capacity of the sector as a whole. One of our major sector initiatives is The Green Touring Toolkit, which provides a step-by-step guide for the sector to reducing touring emissions and deliver carbon neutral touring. Each year we present Salon, a major industry event and meeting place for artists, producers and presenters. We also present Tour Lab, an all-day event that demystifies the process of getting a show on the road. Our sector development program also includes the Backroads initiative, which financially supports the presentation of professional work in non-professional venues in smaller towns across regional NSW.

We work with companies large and small, including Sydney Dance Company, Ensemble Theatre, Monkey Baa and Contemporary Asian Australian Performance as well as independent artists and producers. Arts on Tour is a dynamic and busy team of passionate people who are driven by the impact of the work we do on individuals and communities across Australia.

Working with Us

Arts on Tour is based on Gadigal land in Redfern. As an organisation we value building a team and board with a diversity of perspectives, skills and backgrounds. We value providing a safe, inclusive and enjoyable work environment both for the team and the companies we take on the road. We have zero tolerance of any act of harassment or discrimination. We also value mental wellbeing and a healthy work/life balance, as well as professional development that supports team members to achieve their learning goals. 

THE ROLE

This is a part-time role with potential for growth within the organisation. If you have a passion for marketing comms, being organised, and being the one that makes a team run smoothly, then this is the job for you.

This role is integral to all aspects of Arts on Tour’s activities. Reporting jointly to the Executive Director and the Senior Program Manager you will be responsible for a range of tasks across our annual program and general operations. The ideal candidate will have excellent written and interpersonal communication skills, be self-motivated and self-organised, and tech savvy.

Arts on Tour is renowned for the excellence of the services it offers and you will be comfortable working within AOT’s best practice systems whilst also looking for ways to make them better. 

KEY RESPONSIBILITIES

MARKETING

General Marketing

• Manage updates to the AOT website
• Manage AOT’s communications using the direct mail program Mailchimp
• Manage the design and printing of AOT collateral – eg. Salon booklet
• Support the team to maintain brand consistency across internal documents and ensure external communications are on brand – be AOT’s brand guardian
• Develop mini marketing campaigns for sector-building activities such as AOT’s Salon and Tour Lab events. 

Tour Marketing

• Build website pages for tours in development, working with touring companies to collate marketing information
• Develop marketing kits with touring companies, using AOT’s template, and distribute these kits to the tour presenters
• Working with a graphic designer, manage the creation of key art for touring shows when required
• In collaboration with the producer, develop marketing strategy ideas and host an online meeting to discuss these with the producer and presenting partners
• Work with the Senior Program Manager to schedule engagement activities such as workshops and masterclasses into tour itineraries
• Manage the approval process of marketing materials including season brochures and campaign materials
• Manage the process of confirming performance times with touring presenters
• Coordinate publicity requests from presenting venues with the touring company
• Maintain marketing systems such as dropbox links for assets, approvals tracking sheets, marketing kit updates.

ADMINISTRATION

General Administration

• Manage relationships with key contractors including our IT provider, website developer and telephone provider
• Manage AOT’s Filemaker database and maintain up to date contact details for the producers and presenters we work with
• Provide executive assistance support to the Executive Director around Board administration and Board meeting coordination
• Manage office equipment, cleaning, office supplies and office maintenance
• Maintain AOT’s Policy and Procedural documents with direction from the Executive Director
• Lead on the induction of new employees and Board Members including IT set up
• Contribute to operational funding applications and acquittals.

Tour Administration

• Support the Senior Program Manager when required with contract administration, funding applications and acquittals, invoice processing or filing.

SKILLS & EXPERTISE PROFILE

Essential

• Passion for the performing arts
• 3+ years experience working in a marketing role
• 3+ years experience in the performing arts sector or entertainment industry
• Strong verbal and written communication
• Ability to prioritise with limited direction
• Good problem-solving skills
• Extremely organised
• Meticulous attention to detail
• Able to multi-task and manage competing deadlines 
• Computer proficiency – MS Office, Excel, Word, PowerPoint and Outlook
• Proficiency with key social media platforms
• Basic knowledge of Photoshop
• Comfortable in a high-performance culture

Desirable

• Passion for touring and the social impact of arts experiences
• Relevant Diploma or Bachelor Degree, such as Business, Arts Management, Performing Arts
• Proficiency with website CMS systems, Eventbrite and Mailchimp

If you can’t tick off this whole list but you think you’re the right person for this role, get in contact to chat about your experience.

JOB DETAILS AND APPLICATION PROCESS

• Ideal start date: Monday 16 October 2023
• Part-time: 3 days/23 hours per week (allocation of days/hours across the week negotiable)
• Salary range: $68,000 - $73,000 pro rata, depending on experience, plus legislated Super
• Reports to: the Executive Director and Senior Program Manager
• Place of work: Arts on Tour office, Redfern

If you feel you are the right person for this rewarding role, please forward your application by 5pm on Wednesday 16 August 2023 to Executive Director Antonia Seymour on antonia@artsontour.com.au

 Applications should consist of a:

• A covering letter that addresses the key responsibilities, skills and expertise required (max 2 pages)
• Resume (including references) 

If you would like to discuss the role before expressing your interest, please contact Antonia Seymour on 02 8038 1885 / 0423 975 419.