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Touring Coordinator


An exciting opportunity has arisen due to an internal promotion to join the small and vibrant team of Arts on Tour, Australia’s most prolific performing arts touring agency. This role places you at the heart of the performing arts industry, building sector knowledge and developing relationships with the many artists and companies that we tour across the country.

Our vision is for every community in Australia to have a creative pulse, made stronger by the arts experiences we bring. This role plays a key role in making this happen.

THE ORGANISATION

Arts on Tour is a dynamic and purpose-driven organisation. Based in Redfern, we are the peak body for performing arts touring in NSW. Our overarching purpose is to sustainably bring culturally distinctive and resonant arts experiences to metropolitan and regional towns across the country, and maximise the lasting impact of this activity for communities and audiences, artists and the sector.

Funded by Create NSW, we are widely recognised as leading on best practice in touring. Our core service is working collaboratively with NSW-based producing companies and presenting venues nationally to develop and deliver tours of a range of productions across all genres. Our program also includes events and initiatives that build touring capacity across the sector and promote best practice. Key projects include Tour Well, promoting mental health on the road, and the Green Touring Initiative, creating a roadmap towards sustainable touring.

We work with companies large and small, including Sydney Dance Company, Belvoir Theatre and Monkey Baa Theatre Company. You will be joining a busy team of passionate people who are driven by the impact of the work we do on artists and makers, and individuals and communities across Australia.

THE ROLE

This is a full-time role with real potential for growth within the organisation. If you have a keen eye for detail, a mind for logistics, and the incredible skill of knowing how to make it all work like clockwork, then this is the job for you.

Reporting to the Senior Program Manager, Touring, you will be responsible for the coordination and delivery of the company’s tours, working closely with the touring companies that we are collaborating with. This is a crucial role in the successful delivery of our touring projects, and to the operations of the organisation as a whole.

The ideal candidate will have a systematic and process-driven approach to tasks. You will thrive on taking responsibility and performing under pressure, with the ability to simultaneously juggle multiple priorities and projects. You will also be comfortable using your initiative to respond to crisis situations in a timely and professional manner. You take pride in the quality of your work and understand the importance of a high level of accuracy when it comes to logistics – and at the same time you are passionate about people and their wellbeing. You enjoy contributing to a small team that is all hands on deck and will go the extra mile to do the job well.

Arts on Tour is renowned for the excellence of the services it offers and you will be comfortable working within AOT’s best practice systems whilst also looking for ways to make them better. We are an open-minded organisation that is responsive to change, and this is a role where there’s room to take responsibility, grow and develop as an arts professional.

KEY RESPONSIBILITIES

Tour Development

  • Assist in the organisation of tour development initiatives and projects
  • Assist with funding applications by sourcing quotes and preparing travel costings and other necessary supporting documentation and information

Pre Tour Arrangements

  • Liaise with producers and touring parties to establish the logistics plan for tours
  • Work closely with Arts on Tour’s travel booker to arrange travel bookings on budget
  • Prepare a Tour Book for each tour and carry out a tour briefing with each touring party
  • Assist with the preparation and issue of contracts for presenters and producers and manage the administration of the contract execution process

On Tour Management Support

  • Be responsible for the ongoing management of travel logistics and bookings
  • Be the first point of contact for all tour logistics issues that arise on the tour
  • Maintain regular contact with touring parties on the road to ensure they are supported
  • Track travel expenditure and assist the Touring Services Manager in managing the travel budget
  • Report regularly to the Touring Services Manager on any tour related issues which need resolution or have budgetary impact
  • Share the responsibility of being the emergency after-hours contact on a roster basis with the Touring Services Manager and part-time Tour Coordinator
  • Track and process all venue acquittal information and producer and touring party post-tour feedback
  • Contribute to each tour’s evaluation and debrief with the touring company and AOT team

Tour Systems and Resource Management

  • Develop and maintain systems and processes that support the delivery and development of tours
  • Proactively develop and maintain an excellent working knowledge of the relevant Industry Awards and travel logistics
  • Build and maintain tour information on AOT’s website for presenters and assist with basic troubleshooting for users
  • Contribute to the ongoing maintenance of AOT’s database
  • Contribute to general office administration tasks as required


SKILLS & EXPERTISE PROFILE

  • Excellent attention to detail with high standards for the accuracy and quality of work produced
  • Knowledge of the Australian performing arts sector, including experience in theatre production, arts administration and/or tour delivery
  • Strong organisational and time management skills, with the ability to prioritising tasks across multiple projects
  • Excellent interpersonal, written and verbal communication skills
  • Understanding of preparing and monitoring budgets
  • A proven ability to work productively and collaboratively in a small team
  • High level of proficiency in Microsoft Office programs, particularly Excel
  • Generous with time and skills, comfortable in a high-performance culture
  • Ability to take responsibility and exercise initiative
  • Ability to work in accordance with AOT systems and policies

If you can’t tick off this whole list but you think you’re the right person for this role, get in contact to chat about your experience.


JOB DETAILS AND APPLICATION PROCESS

DETAILS OF EMPLOYMENT

  • Full-time
  • Option of 2-year or 4-year contract
  • Salary range $57,000 - $62,500 plus 10% super
  • Reports to the Senior Program Manager, Touring
  • Normal hours of work are 9.00am - 5.00pm Monday to Friday, but the appointee may be required to work outside of these hours from time to time


If you feel you are the right person for this rewarding role, please forward your application by close of business 9am on Monday 6 December to Sara Richardson on touring@artsontour.com.au

Applications should consist of a:

  • Cover letter
  • Statement that clearly addresses the key responsibilities, skills and expertise required (max 2 pages)
  • CV (including references)

If you would like to discuss the role before expressing your interest, call Sara Richardson on 02 8038 1881.

Touring Coordinator Application Pack

JOB DETAILS

APPLICATIONS DUE
9am, Monday 6 December


DOWNLOAD POSITION DESCRIPTION

Touring Coordinator Application Pack


QUESTIONS?
Speak to Sara Richardson, Senior Program Manager, Touring on 02 8038 1881


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